Scheduling Events and Fees

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Scheduling Events and Fees

Picnic Shelters are Open and Available!

Please reserve your picnic shelters in advance by calling (804) 646-5733.

(See specific rates below for Dogwood Dell, Hickory Hill, and Pine Camp)


Activity	Resident Fee	Non-Resident Fee	Staff Fee	Additional Charges, Notes
Alcohol	N/A	N/A	N/A	- Alcohol is only permitted at the following locations: Brown's Island, Festival Park, Kanawha Plaza, and Pine Camp. See www.abc.virginia.gov. Special ABC regulations on permits, commercial use, public sales, consumption of alcoholic beverages, etc. apply.
Chair Rental	$1.00	$1.00	$27.00	- Fee charged, per day, per chair, for use of reserved chairs located at any facility. - Fee per hour, per staff person (if necessary), for delivery, and/or pick up.
Concessionaire	$50.00	$50.00	N/A	- Cash Deposit of each concessionaire with the director of parks, recreation and community facilities, before the permit is issued for the sale of each class of merchandise.
Holiday Fee	$275.00	$302.50	N/A	- Fee charged for reservations on official City holidays, at any facility.
Mobile Stage	$625.00	$687.50	$54.00	Showmobile -or- Stage II. - The per-day rental fee does not include delivery of equipment. Users are responsible for pick-up, transportation of and return of any equipment. Additionally the user is responsible for staffing cost at an overtime rate. Two staff minimum, staff fee is per hour per staff member, 4 four hour minimum.
Piano Rental	$50.00	$55.00	$27.00	- Fee charged, per day, per piano, for use of a Piano located at any facility. - Fee per hour, per staff person (if necessary), for delivery, and/or pick up.
Table Rental - 6 foot Long - 6 foot Round	$6.50 $8.50	$6.50 $8.50	$27.00 $27.00	- Fee charged, per day, per table, for use of reserved tables located at any facility. - Fee per hour, per staff person (if necessary), for delivery, and/or pick up.

Activity	Resident Fee	Non-Resident Fee	Permit Fee	Outdoor Lights Fee	Additional Charges, Notes
Baseball	$30.00 - per game, per field	$33.00 - per game, per field	$15.00	$45.00 - per field	- Fees may apply for night lighting.
Football	$30.00 - per game, per field	$33.00 - per game, per field	$15.00	$45.00 - per field	- Fees may apply for night lighting.
Holiday Fee	$275.00	$302.50	N/A	N/A	- Fee charged for reservations on official City holidays.
Lacrosse	$30.00 - per game, per field	$33.00 - per game, per field	$15.00	$45.00 - per field	- Fees may apply for night lighting.
Rugby	$30.00 - per game, per field	$33.00 - per game, per field	$15.00	$45.00 - per field	- Fees may apply for night lighting.
Soccer	$30.00 - per game, per field	$33.00 - per game, per field	$15.00	$45.00 - per field	- Fees may apply for night lighting.
Softball	$16.00 - per hour	$17.60 - per hour	$15.00	$45.00 - per field	- Fees apply to games or practices. - Fees may apply for night lighting.
Softball - Tournament	$56.00 - per field, per day	$61.60 - per field, per day	$15.00	$45.00 - per field	- Fees may apply for night lighting.
Tennis - Camp	$42.00 - per session, youth	$62.00 - per session, youth	N/A	N/A
Tennis - Nights - Weekend	$50.00 - per court	$55.00 - per court	$15.00	N/A	- Eight hour period or any fraction thereof.
Tennis - Weekday	$35.00 - per court	$38.50 - per court	$15.00	N/A
Volleyball - Tournament	$35.00 - per court, per day	$38.50 - per court, per day	$15.00	$45.00 - per court	- Fees may apply for night lighting.

Staffing Costs may be applicable, and overtime rates may apply. Supervision and custodial will apply during non-operating hours.

Activity	Resident Fee	Non-Resident Fee	Permit Fee	Staff Fee	Additional Charges, Notes
Holiday Fee	$275.00	$302.50	N/A	N/A	- Fee charged for reservations on official City holidays.
Meeting - Open to the public - Civic Association Rate	$25.00 - per 2 hours	$25.00 - per 2 hours	$15.00	$27.00 - hour	- Fee per staff person for setting up or preparing any room.
Meeting - Private / Commercial	$140.00 - per 4 hours	$154.00 - per 4 hours	$15.00	$27.00 - hour	- Fee per staff person for setting up or preparing any room.
Reception / Party	$275.00 - per 4 hours	$302.50	$15.00	N/A	- Fee for any Reception, Party event, or Wedding.

Dogwood Dell: For programs other than Festival of Arts productions staged under the joint auspices of the department of parks, recreation and community facilities, including graduation ceremonies, orientations, and sponsored performances and productions (other than the Festival of the Arts).
NOTE: No admission fee shall be charged for performances or activities.

Activity	Resident Fee	Non-Resident Fee	Staff Fee	Additional Charges, Notes
Full Access	$1,150.00 - per day	$1,265.00 - per day	$27.00 - hour	- Staff fee per hour, per staff person, with a 4 hour minimum for all events.
Holiday Fee	$275.00	$302.50	N/A	- Fee charged for reservations on official City holidays.
Simple Access	$850.00 - per day	$935.00 - per day	$27.00 - hour	- Staff fee per hour, per staff person, with a 4 hour minimum for all events. - The fee does not include access to equipment tunnel or dressing rooms.

Portions of Hickory Hill Community Center, equipment and related services may be used with department approval.
Staff fee (supervision and custodial), per hour, computed at overtime rates is applicable if usage is outside of normal hours. Rental fees, permit fee, set-up fee, and staffing costs must be paid prior to use.
For space at Hickory Hill Community Center contact the Center's office.
NOTE: Please call the facilities manager directly at (804)646-7934 to make reservations for Hickory Hill.

Activity	Resident Fee	Non-Resident Fee	Permit Fee	Set-Up Fee	Staff Fee	Additional Charges, Notes
Auditorium	$325.00 - 4 hours	$357.50 - 4 hours	$15.00	$65.00	$27.00 - hour	- Day usage, per four hours.
Auditorium	$675.00 - Full day	$742.50 - Full day	$15.00	$65.00	$27.00 - hour	- Day usage, full day.
Breakout Rooms	$125.00 - 4 hours	$137.50 - 4 hours	$15.00	$65.00	$27.00 - hour	- Private Meetings.
Chair Rental	$1.00 - each	$1.00 - each	N/A	N/A	N/A	- Fee charged, per day, per chair, reserved use.
Dining Area	$275.00 - 4 hours	$302.50 - 4 hours	$15.00	$65.00	$27.00 - hour
Holiday Fee	$275.00	$302.50	N/A	N/A	N/A	- Fee charged for reservations on official City holidays.
Kitchen Facility	$75.00 - per event	$82.50 - per event	$15.00	N/A	$27.00 - hour
Meeting Room	$25.00 - 2 hours	$25.00 - 2 hours	$15.00	$65.00	$27.00 - hour	- Civic Associations.
P / A System Use	$30.00 - per day	$30.00 - per day	N/A	N/A	N/A	- Fee to use Public Announcement system.
Table Rental - 6 foot Round	$8.50 - each	$8.50 - each	N/A	N/A	N/A	- Fee charged, per day, per table, reserved use.
TV / VCR	$30.00 - each	$30.00 - each	N/A	N/A	N/A	- Fee charged, per day, per tv/vcr, reserved use.

Activity	Resident Fee	Non-Resident Fee	Permit Fee	Additional Charges, Notes
Grounds Fee, Commercial - For Profit Organizations	$80.00 - per hour	$88.00 - per hour	$15.00
Grounds Fee, Commercial - Non-profit Organizations	$30.00 - per hour	$33.00 - per hour	$15.00
Grounds Fee, Events - 300 or more persons	$775.00 - per day	$852.00 - per day	$15.00
Grounds Fee, Events - Fundraising occurs	$900.00 - per day	$990.00 - per day	$15.00
Grounds Fee, Reserved Use - Park Grounds	$20.00 - per hour	$22.00 - per hour	$15.00
Grounds Fee, Reserved Use - Wedding	$150.00	$165.50	$15.00
Holiday Fee	$275.00	$302.50	N/A	- Fee charged for reservations on official City holidays.
Picnic Shelters, Reserved Use - Park Grounds	$55.00 - per shelter	$60.50 - per shelter	$15.00

A 'User Agreement' or 'Other Special Contract' must be signed in advance. Rental fees, Permit fees, and any applicable deposit or staffing costs (hourly, overtime) must be paid prior to use. Permit fees are non-refundable. No 'Alcohol' is allowed without a special permit. Security and Technical staff, and special permits are to be provided by the renter. The user may be held responsible for damages caused to the rental facility during their rental period. For space at Pine Camp Arts & Community Center contact the Center's office. NOTE: Please call the facilities manager directly at (804)646-3679 to make reservations for Pine Camp.

Pine Camp Arts & Community Center

Activity	Resident Fee	Non-Resident Fee	Permit Fee	Staff Fee	Additional Charges, Notes
Chair Rental	$1.00 - each	$1.00 - each	N/A	N/A	- Fee charged, per day, per chair, reserved use.
Dance Studio - Rehearsal Sessions	$55.00 - per 2 hours	$60.50 - per 2 hours	$15.00	$27.00 - hour	- Staff fees apply for overtime during non-operating hours. - For 'Other' events in the dance studio - see the rates for 'Functions, Group'.
Functions, Group - Up to 50 persons	$175.00 - per 4 hours	$192.50 - per 4 hours	$15.00	$27.00 - hour	- Staff fees apply for overtime during non-operating hours.
Functions, Group - Up to 100 persons	$275.00 - per 4 hours	$302.50 - per 4 hours	$15.00	$27.00 - hour	- Staff fees apply for overtime during non-operating hours.
Functions, Group - Up to 200 persons	$600.00 - per 8 hours	$660.00 - per 8 hours	$15.00	$27.00 - hour	- Staff fees apply for overtime during non-operating hours.
Holiday Fee	$275.00	$302.50	N/A	N/A	- Fee charged for reservations on official City holidays.
Piano Rental	$50.00 - per day	$50.00 - per day	N/A	N/A	- Fee charged, per day, per piano, for use of a Piano.
Table Rental - 6 foot Long	$6.50 - each	$6.50 - each	N/A	N/A	- Fee charged, per day, per table, reserved use.
Theater backstage - 200 persons max.	$380.00 - per 5 hours $755.00 - over 5 hours	$418.00 - per 5 hours $830.50 - over 5 hours	$15.00	$27.00 - hour	- A $125.00 non-refundable theater deposit is required. - Deposit must be paid 30-days in advance. - The theater deposit will go towards the rental fee. - Seating capacity maximum is 200 persons. - Staff fees apply for overtime during non-operating hours.

Reservations and Fees

Planning a wedding or family reunion? A softball tournament? Need a portable stage for your concert? All picnic shelters, garden areas, community centers, athletic fields and other facilities in the Department of Parks, Recreation and Community Facilities are available for your use.

Some permits may require a $15 processing fee. The amount for staff charges may be subject to change. There is an additional 10% charge for non-city residents. City holiday dates may incur additional fees.

To schedule an event at a park or to rent a stage please contact the appropriate facility listed below:

Scheduling Contact Information

All Parks, Recreation & Community Facilities - Except Hickory Hill & Pine Camp ( these offices may be called directly
(804)646-0761
Main Scheduling Office
1209 Admiral Street
Richmond, VA 23220-1701

Hickory Hill Community Center Office
3000 East Belt Boulevard
Richmond, VA 23224-1516
(804) 646-7934

Pine Camp Arts & Community Center Office
4901 Old Brook Road
Richmond, VA 23447-3422
(804) 646-3679

Please call (804)646-0761 for details and for rates on facilities or uses not listed above.

For large events please review the City of Richmond Special Event Planning website for permits, guidance and additional information. For your convenience large event requests may be submitted online through the Special Event Planning application web portal located here --> Submit Event Request Form Online.